Job Description
Under the Direction of the President, this role will manage the purchasing team and be directly responsible for delivering on-time procurement practices to support building goals. This is a hands-on role whose responsibilities include: develops specifications and scopes of work for bidding purposes. Negotiates contract terms, review construction documents, plans, and specifications to identify cost savings opportunities. Sources and selects vendors. Provides reports to management regarding budget and project progression. Reviews and selects options and upgrades. Sources structural engineers in the design state. Investigates and resolves vendor and field conflicts and supervises department.
Essential Duties and Responsibilities
% of Time
1. Develops specifications and scopes of work for bidding purposes. Negotiates pricing and contract terms, ensuring contracts meet legal requirements are met.
30%
2. Reviews construction documents, plans, and specifications to identify cost savings opportunities (value engineering).
25%
3. Builds strong professional relationships with trade partners. Sources and selects qualified partners at new communities, ensuring they meet pre-qualification criteria.
10%
4. Provides updated reports to upper management regarding budget, project progression, cost trends, etc.
10%
5. Reviews, selects, and modifies options and upgrades offered at new communities, based on input from Sales & Marketing, and the Design staff.
10%
6. Proactively establishes best practices and policies and procedures, to manage the purchasing department efficiently, ensuring deadlines are met.
5%
7. Investigates and problem resolution between trade partners and construction staff.
5%
8. Manages department, including purchasing and options staff.
5%
Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education and/or Experience
- Bachelor’s Degree in a related field plus 5 years’ experience as a Purchasing Manager in the homebuilding industry.
- Solid Knowledge of residential building plans and materials from foundation to finish.
- Experience with Sage Required; BuildPro Preferred.
- Strong commercial and contractual negotiation skills.
- The ability to prioritize and organize tasks, and work to specified deadlines.
- Strong Excel skills required.
- Excellent decision making and problem-solving skills.
- Must have the ability to successfully lead and manage people and processes.
Supervisory Responsibilities
This position will supervise staff including but not limited to the purchasing agents and option coordinators.
Supervisory responsibilities will be carried out in accordance with the Company's policies and applicable laws, including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Qualifications (Knowledge, Skills and/or Abilities)
Productivity: Meets productivity standards; Strives to increase productivity without sacrificing quality and safety.
Problem Solving: Identifies and resolves problems in a timely manner; develops alternative solutions.
Quality: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; meets commitments
Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification
Teamwork: Exhibits objectivity and openness to others’ views; gives and welcomes feedback; supports others’ efforts to succeed.
Ethics: Treats people with respect; keeps commitments; works with integrity and high ethic; upholds organizational values.
Diversity: Promotes a harassment-free environment; shows respect and sensitivity for cultural differences.
Professionalism: Approaches others in a tactful manner; reacts well under pressure; Treats others with respect and consideration.
Safety: Observes safety procedures; reports potentially unsafe conditions; uses equipment and materials properly.
Analytical: Synthesizes complex or diverse information; collects and researches data; designs workflows and procedures
Design: Generates creative solutions; translates concepts and information into images; demonstrates attention to detail
Project Management: Coordinates projects; communicates changes and progress; completes projects on time and budget.
Technical Skills: Strives to continuously build knowledge and skills; Shares expertise with others.
Presentation Skills: Demonstrates group presentation skills; Participates in meetings; effective negotiation skills
Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.
Cost Consciousness: Uses the Company’s funds and resources appropriately; recommends cost-saving processes.
Business Acumen: Understands business implications of decisions; demonstrates knowledge of market and competition.
Strategic Thinking: Develops strategies to achieve organizational goals; analyzes market and competition.
Judgment: Makes timely decisions, exhibits sound and accurate judgment.
Motivation: Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
Planning/Organizing: Manages time and prioritizes work to meet deadlines; able to multi-task with numerous interruptions.
Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; develops innovative ideas.
Managing People: Includes staff in planning, decision-making, facilitating and process implementation; Makes self available to staff; Provides regular performance feedback; develops subordinates skills and encourages growth; continually works to improve supervisory skills.
Delegation: Delegates work assignments; matches the responsibility to the person; sets expectations and monitors delegated activities; gives authority to work independently; provides recognition for results.
Visionary Leadership: Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; displays passion and optimism; inspires respect and trust.
Change Management: Communicates changes effectively; prepares and supports those affected by change.
Mathematical Skills
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to interpret bar graphs and pie charts. Able to calculate proportions, area, circumference, and volume. Able to apply concepts of basic algebra and geometry.
Language Skills
Read/Analyze/Interpret: Able to read, analyze, and interpret complex instructions, correspondence, policies, procedures, technical journals, financial reports, and legal documents.
Write: Able to write complex reports, correspondence, and procedure manuals.
Speak: Able to effectively present information and respond to questions in one-on-one, small and large group situations of customers, clients and employees of the organization.
Computer Skills
Microsoft Outlook: Open and reply to e-mails, open folders, set and reply to calendar appointments.
Microsoft Word: Open document, change font, copy text, create columns check spelling, change margin, align text, set tabs, convert text to table, change page orientation, align table, insert page break, add page numbering, create bulleted list, sort list, create merge form letter, insert merge field, run merge, print envelope.
Microsoft Excel: Begin formula, edit formula, sort range, insert row, Use SUM function, align text, preview worksheet, move between worksheets, go to cell, move formula, change column width, add new worksheet, freeze titles, add footer, name range, add border, filter list, insert page break, change page orientation, center text over columns.
Microsoft PowerPoint: Create new presentation, add title, save presentation, edit text in slide, copy text, past text, move to next slide, print presentation, add slide, change bullet type, change bullet level, change font, format paragraph, check spelling, add Clip art.
Other: Database management software knowledge and experience using required.
Certificates, Licenses, Registrations
Valid Driver’s License Required.
Physical Demands
Seldom: Stoop, kneel, crouch, or crawl.
Occasionally: Stand, walk, reach with hands and arms, and lift up to 25 pounds.
Frequently: Sit, use hands, and lift up to 10 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Normal office environment with moderate noise.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
